Business Management Services
Postage, envelopes, stationary (excludes postage for membership mailings)
All paper, statements, ledger sheets and folders
Printing, copy charges
Other incidental supplies
Telephone expense, office expense, rent, utilities, insurance, etc.
Managerial supervision and administration
Payroll burden – taxes and insurance
Office equipment – typewriters, copying machine, fax machine, postage meter, etc.
Initial setup and maintenance of all Association records including names, addresses, etc.
Initial setup and maintenance of Association financial records, statements, chart of accounts, etc.
Monthly financial statements with revisions as requested by the Association.
Billing/Accounts receivable system with revisions as requested by the Association.
Accounts payable system for disbursement of funds.
All hardware and software.
Research and review the insurance program on an annual basis.
Obtain competitive bids annually for the Association.
Recommend the best insurance program to the BODs for their acceptance or rejection.
Coordinate with the insurance company to ensure the applicable information is forwarded to any mortgage company as requested.
Assist any owner, buyer, real estate salesperson, lending institution, etc. with any information necessary to facilitate a sale. These services are limited to the information and documents under the direct control of the Manager.
The Manager will assist the Association in obtaining short-term loans as requested by the Association. Loan administrative services will be provided by the Manager’s accounting department.
Contact the President to schedule the annual meeting.
Arrange/coordinate a meeting room or food and beverage requests of the President.
Prepare and mail meeting notices to all of the members.
Attend annual meeting, prepare agenda, distribute most recent financial statement, record and follow through on maintenance-related requests, provide update on Grand County and generally address any member request or question.
Distribute meeting minutes.
When dealing with companies that provide service to all owners for whom the Manager works, use all the Manager’s purchasing power to negotiate the lowest price possible for the Association.
Whenever the Association requires the services of an attorney, the Manager will perform any and all services and incur all reasonable expenses (i.e. telephone expense, labor expense, correspondence, overhead, etc.) as requested by the attorney on behalf of the Association.
The Manager shall investigate and research all BOD requests and respond to the BOD in a timely fashion.
As needed the Manager will update to all owners of news pertaining to the Association and the Winter Park community.
Prepare an annual analysis of the Association’s long-term maintenance fund requirements and the related monthly assessments. This analysis not only assists the Association with long-term financial planning but can also be available for disclosure to potential buyers, mortgage companies, real estate companies, owners, etc.